Assistant Property Manager Job at recruitometry, Santa Monica, CA

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  • recruitometry
  • Santa Monica, CA

Job Description

Assistant Property Manager About the Job:

A leading real estate development, management, and investment firm renowned for its portfolio of premier Class A office buildings across Los Angeles is seeking an Assistant Property Manager to join its dynamic team in Burbank, CA . This is a unique opportunity to work in a high-profile environment, interact with prestigious tenants, and play an integral role in managing one of the city s most impressive commercial properties.

Why You ll Love Working Here:

  • Be Part of a Legacy: Join a firm known for shaping Los Angeles skyline with landmark commercial properties and an unwavering commitment to quality and tenant satisfaction.
  • Collaborative Team Environment: Work alongside seasoned professionals who value mentorship, open communication, and teamwork.
  • Room to Grow: This position offers a clear growth path into senior property management and asset management roles.
  • Impactful Role: Your contributions will directly influence the operational excellence, tenant experience, and financial success of a high-performing property.
  • Comprehensive Benefits: Enjoy robust health coverage, 401(k) plans, and other perks designed to support your well-being and professional success.

Your Responsibilities:

You ll play a hands-on role in ensuring the smooth and efficient operation of a premier property. Working under the guidance of the Property Manager, you will:

  • Tenant Relations:
    • Serve as the main point of contact for tenants addressing requests, resolving issues, and ensuring exceptional service.
    • Attend monthly tenant meetings, prepare communications, and handle correspondence with tenants, vendors, and suppliers.
  • Operations & Administration:
    • Supervise building staff directly and indirectly.
    • Coordinate with vendors (janitorial, security, landscaping, parking, and engineering) and attend regular vendor meetings.
    • Review, code, and approve invoices to ensure timely payment.
    • Draft and manage contracts, P.O.s, and Certificates of Insurance while maintaining organized logs.
    • Track and update budget, OPEX, and CAPEX project logs to ensure financial accuracy.
    • Assist in scheduling maintenance, inspections, and budgeted projects.
    • Monitor and train Property Administrator in service request and accounting systems (e.g., ETH, MRI).
    • Prepare and send invoices, statements of accounts, and credit memos to tenants.
  • Project Coordination:
    • Oversee vendor bidding processes preparing scopes of work, analyzing bids, and ensuring timely and compliant execution.

What We re Looking For:

  • Education: Bachelor s degree (BA/BS) required.
  • Experience: 2 5 years in residential or commercial leasing or property management.
  • License: Active California Real Estate License preferred.
  • Skills:
    • Proficiency in Microsoft Word and Excel.
    • Strong understanding of math and accounting fundamentals.
    • Exceptional communication, organizational, and multitasking abilities.
    • A proactive, service-oriented mindset and strong attention to detail.
    • Ability to anticipate tenant needs and build positive, lasting relationships.

Benefits:

  • Comprehensive Medical, Dental, and Vision Coverage
  • Life and AD&D Insurance
  • 401(k) Retirement Plan
  • Supportive Work Culture and Professional Growth Opportunities

Job Tags

Full time, Work at office,

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