Job Description

Job Type

Full-time

Description

About Us

Hoosier Cancer Research Network (HCRN) is at the forefront of advancing cancer research through collaborative, multi-institutional studies. Our work plays a pivotal role in developing innovative cancer treatments.

Your Role

The Clinical Research Project Associate is an entry-level member of the Clinical Research Project Management team who provides foundational support across all phases of the clinical trial lifecycle, with a focus on study development and closeout. This role works closely with Project Managers, internal departments, and external collaborators to ensure the operational and administrative aspects of trials are executed with accuracy and attention to detail. The Clinical Research Project Associate contributes to the efficiency of the team by maintaining trial data, coordinating logistics, and serving as a reliable resource for administrative and study-specific tasks.

Key Responsibilities

Study Support and Administration

• Enter study startup, development, and closeout information into CTMS (OnCore) and maintain accuracy across systems
• Assist Project Managers in preparing study-specific documents, tools, and trackers
• Schedule and coordinate internal and external meetings including status calls, safety calls, and team check-ins
• Manage version-controlled study documentation (agendas, meeting notes, logs, etc.)
• Maintain an active workload of closed to accrual and terminating trials, ensuring all closeout activities are completed, documented and archived properly

Communication and Coordination

• Communicate with sites, sponsors, and investigators to share standard information or coordinate logistics
• Serve as a point of contact for general study inquiries and routing requests to the appropriate team members
• Track and follow up on assigned tasks and communications across study teams
• Monitor Project Management shared email, address and direct inquiries appropriately

Documentation and Reporting Support

• Support initial drug order logistics and documentation in coordination with the Project Manager
• Maintain records of drug shipments, returns, and site reconciliation during closeout
• Help develop and organize study materials and supply tracking systems

Cross-Functional Collaboration

• Work closely with cross-functional teams (Regulatory, Data Management) to support project deliverables
• Participate in internal team meetings to understand study updates and align on priorities

Requirements

What You Bring

• Bachelor's degree in a scientific, healthcare, or related field
• Strong attention to detail, organization, and follow-through
• Effective written and verbal communication skills
• Experience using Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Familiarity with CTMS systems such as OnCore a plus
• Willingness to learn clinical trial terminology and research operations

Knowledge Skills and Abilities

• Task and time management
• Document coordination and version control
• Internal and external communication
• Meeting planning and scheduling
• Trial lifecycle familiarity (with focus on study development and closeout)

Core Competencies

• Organizational Effectiveness
• Communication and Professionalism
• Collaboration and Responsiveness
• Initiative and Follow-through
• Adaptability and Willingness to Learn

Work Style & Expectations

• Regular check-ins with the Director of Clinical Research Project Management
• Participation in internal team meetings
• Ability to work in a structured, collaborative, and fast-paced environment

Work Environment

• Reports to: Director of Clinical Research Project Management
• Direct Reports: None
• Status: Exempt / 40+ hours/week
• Office Location: Hybrid (3 days onsite at 7676 Interactive Way, Indianapolis / 2 days remote)
• Travel: 0 - 10%

Other Duties

Please note that this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Why Join Us

At HCRN, you'll play a critical role in bringing new oncology trials to life. You'll collaborate with investigators and research teams across the country, contribute to meaningful research, and grow in a role that blends clinical operations with strategic coordination.

HCRN grants equal opportunity to all qualified persons without regard to race, color, religion, gender, pregnancy, disability, age, national origin, military service obligations, veteran status, citizenship, sexual orientation, or any other category protected by law. HCRN provides equal opportunity in wages, promotions, benefits, and all other privileges, terms, and conditions of employment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Tags

Full time, Work at office, Remote work,

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