Job Description

Job Title: Executive Assistant

Location: Chicago, IL

Industry: Professional Services / Insurance

Compensation: $75,000 – $85,000 / Annually

Work Schedule: Hybrid – 3 days per week in office, Monday–Friday, 8:00 AM–4:00 PM (with flexibility for meetings as needed)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a growing organization in the insurance and professional services industry. This newly created position will provide direct support to the executive leadership team, offering the opportunity to establish structure and processes in a fast-paced, professional environment.

Job Description:

The Executive Assistant will provide high-level administrative support to senior executives, managing calendars, travel, communications, and projects while maintaining professionalism and discretion. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic and client-facing environment.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements, including expense reporting.
• Serve as the primary point of contact for internal and external communications on behalf of executives.
• Prepare and edit reports, presentations, and meeting materials.
• Assist with organizing and supporting meetings, events, and special projects.
• Oversee office logistics such as supplies, mail distribution, and general organization.
• Maintain team directories and intranet updates to ensure accuracy of information.
• Provide flexible support as priorities shift and additional projects arise.

Qualifications:

• 5+ years of experience supporting C-suite or VP-level executives.
• Bachelor’s degree preferred, or equivalent relevant experience.
• Proficiency with Microsoft Office Suite and travel/expense platforms (Concur experience strongly preferred).
• Strong organizational and time management skills with the ability to prioritize effectively.
• Exceptional written and verbal communication abilities.
• Proven discretion and ability to manage sensitive and confidential information.
• Professional demeanor, strong customer service orientation, and polished business presentation.

Additional Details:

• Direct hire opportunity.
• Business professional dress code required.
• Must be comfortable with a hybrid work arrangement (3 days in office).

Perks:

• Direct exposure to executive leadership and strategic initiatives.
• Newly created position with the ability to shape processes and systems.
• Stable industry with long-term growth opportunities.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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