Our client, a newly formed and fast-growing investment and advisory firm based in Midtown, is seeking an Executive/Personal Assistant to support both the Chief of Staff and the CEO. This is an exciting opportunity to manage the professional and personal needs of two highly engaged Executives who are deeply involved in every facet of the firm. The ideal candidate must be highly discreet, proactive, and possess exceptional communication skills. Candidates should have a minimum of 7+ years of experience supporting a C-level executive in a hybrid EA/PA capacity.
RESPONSIBILITIES
Manage a very active business and personal calendar; act as a true "gatekeeper" to the Executives
Coordinate complex domestic and international travel (both commercial and private), including detailed itineraries
Prepare any required visas or passport renewals for international travel
Organize personal and professional dinners, car services, and events
Schedule and prioritize meetings with high-level stakeholders
Keep Executives on schedule at all times
Order daily lunch for the CEO and catering for meetings as needed
Make dinner reservations, schedule doctor appointments, and purchase tickets for events
Track and collect receipts for all travel-related expenses and prepare expense reports
Liaise with philanthropic organizations as needed
Handle personal shopping, gift buying, returns, and errands
Assist in researching and planning company events including budgeting, guest list management, venue sourcing, and vendor coordination
Provide general support including light research and preparation of presentations
REQUIREMENTS
Bachelor’s Degree required
7+ years of administrative experience supporting a C-level executive
Highly proficient in Microsoft Outlook
Absolute discretion and professionalism
Excellent verbal and written communication skills
Proactive and self-motivated with strong problem-solving skills
Extremely detail-oriented and organized
Able to take direction and follow through
SALARY
$130–150K base + bonus
HOURS
8:00/8:30 AM – 5:00 PM + 24/7 mentality
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