The Administrative Assistant will be extremely knowledgeable about our company culture, philosophy, and curriculum. He or she will be responsible, along with other management personnel, for conducting tours, communicating in an attractive and highly informative fashion, to gain enrollment from prospective families. In addition, the Administrative Assistant will maintain ongoing communication with families not enrolled to ensure successful performance metrics and updated information in our tech platform. This position will also be responsible for the day to day administration of the school. Relieves managers of some clerical and administrative duties.
Responsibilities:
-Works with Director and Assistant Director to establish sales strategies and develop enrollment presentation materials
-Ensures all visitors and tour information is input into our systems with all proper and accurate information
-Manages and schedules tour appointments and updates accordingly
-Runs the tour data report (Excel format) and conducts follow-up calls and emails on all previous tours
-Keeps the Director and Assistant Director informed of any prospective families and enrollment changes
-Showcases the school and classroom offerings and conducts tours of the center in the absence of the Director or Assistant Director
-Ensures enough promotional materials are available for distribution to prospective families
-Provides exceptional customer service to current and prospective customers
-Answers the telephone and provides information to callers or routes calls tothe appropriate individual
-Opens or closes the school as needed if the Assistant Director or Director is not available to do so
-Community Involvement: helps to create partnerships within the community to create brand awareness
-Reports child injuries and hazards promptly to the Assistant Director or Director
-Assists with data entry and various projects as assigned
-Files correspondence and other records
-Enters new family and child enrollment information into the administrative system
-Ensures allergy, shot, and physical information is entered into APP and/or other administrative system
-Gives out applications to prospective employees (with directive from Management)
-Responsible for the children's files and follow up with families on any missing or expired items
Qualifications:
-Must meet state licensing requirements for this position
-Must meet all standards and requirements relating to background checks, fingerprinting, education, and experience as set by the state and accreditation agent
-Florida Staff Credential (CDA) or state equivalent required
-High school diploma required
-Must have experience in a Preschool setting or in an administrative position.
-Must be proficient in Microsoft Office including Microsoft Word, Excel, PowerPoint and Procare
-Must demonstrate an understanding of all current state and local regulations
-Must be able to move quickly, bend, stoop, climb ladders and lift/carry up to 50 pounds
Job Type: Full-time
Pay: $33,000.00 - $36,000.00 per year
Benefits:
Schedule:
Ability to Commute:
Ability to Relocate:
Work Location: In person
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