We are seeking a polished, professional, and people-oriented Office Assistant to join our New York team in a Temp-to-Perm capacity. Reporting to the Office Manager/Team Lead, this role provides comprehensive administrative and office support while enhancing the client and visitor experience. The successful candidate will work closely with a collaborative admin team (five Executive Assistants plus Reception) and be the first point of contact for senior leadership and external guests.
Location: New York, NY (Onsite, 5 days per week)
Schedule: 8:00 AM – 4:00 PM, with some overtime for client events
Compensation: $34/hr during temp period (~3 months); $70,000–$72,000 + 5% bonus upon conversion
Greet, welcome, and manage all guests and visitors in a professional, friendly manner.
Manage visitor system: arrange building access, issue passes, and direct to meeting rooms.
Answer and route incoming phone calls; respond to general inquiries.
Manage meeting room calendars and coordinate room reservations using Outlook.
Support set-up for internal and external meetings, including technology checks and hospitality.
Provide absence/backfill coverage for the Admin Team and Facilities Coordinator.
Assist with office administration: stationery supplies, kitchen pantry inventory, stocking, and upkeep.
Coordinate vendor relationships, car reservations, and desk bookings.
Support meeting/event planning projects as assigned.
Perform other administrative duties as needed to ensure smooth office operations.
Experience: 1–2 years of receptionist, office assistant, or administrative support experience (2+ years preferred).
Education: High school diploma required.
Technical: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint). Outlook experience highly preferred.
Professional Presence: Strong communication and interpersonal skills with a client-focused, people-oriented approach.
Organizational Ability: Detail-oriented, able to manage multiple priorities and deadlines under pressure.
Team Player: Flexible, collaborative, and eager to contribute to a supportive admin team.
Work Ethic: Reliable, self-motivated, with a strong sense of ownership and accountability.
Ability to adapt to changing needs and prioritize effectively in a fast-paced environment.
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